ADMINISTRATIVE DIRECTOR JOB DESCRIPTION:
This position supports the work of the YMCA of Southern Arizona, a leading nonprofit committed to strengthening communities. The Administrative Director is responsible for ensuring a variety of administrative needs are met to promote a cohesive corporate office workflow and to maintain and enhance a vibrant and growing Development Office.  In addition to administrative functions, this position provides primary support for and reports to the Chief Financial Officer.

RESPONSIBILITIES OF AN ADMINISTRATIVE DIRECTOR:

• Assists CFO and President/CEO in day-to day administrative needs
• Produces and maintains organization of Board and Committee minutes, meeting packets, and meeting reminders
• Coordinates and oversees Board-related items such as recording of meetings, attendance tracking, food coordination, and room set up/clean up
• Oversees and supports the handling of telephone inquiries; handles daily mail; orders office and meeting supplies
• Effectively listens and communicates with members, donors, volunteers, and the general public
• Adept at utilizing the current operating software systems for entry of development pledges, payments, campaign volunteers, and prospects
• Receives and documents pledge payments to ensure a balanced end-of-shift report
• Ensures reconciliation of end-of-shifts and daily deposits are completed
• Produces development pledge payment reminders, acknowledgements, and tax statement letters
• Maintains grant tracking sheet
• Runs Development reports as needed
• Assists with the Minker campaign by supporting the volunteer Minker campaigner as needed
• Adheres to all YMCA of Southern Arizona policies and procedures
• Performs other duties as assigned

*This is not an exhaustive list of job duties. Other duties, responsibilities and activities may be assigned.

REQUIREMENTS OF AN ADMINISTRATIVE DIRECTOR:

• Must be at least 21 years of age
• Minimum High School Diploma or GED; Bachelor’s Degree preferred
• At least 2 years office management or other business experience required; non-profit sector experience preferred
• Excellent interpersonal and problem-solving skills
• Professional demeanor, positive attitude, and the ability to work well with community, staff, and volunteers.
• Intermediate or advanced knowledge of information technology and data management programs.
• Must be highly organized and possess the ability to work with confidential matters.
• Excellent attention to detail.
• Excellent written and verbal communication skills.
• Completion of YMCA’s online training upon date of hire

FULL TIME BENEFITS:

• Free YMCA membership for employee, one additional adult and all the employee's dependents under age 24, living in the household
• 12% Employer funded retirement plan (once eligible)
• Medical Insurance and 100% Employer funded dental and vision insurance (employee only - dependents can be added at employee's expense)
• 100% Employer funded long-term disability and life insurance after 90 days of employment
• One (1) sick day accrued per months up to 60 days (will roll over) after 90 days of employment
• Seven (7) paid holidays and three (3) paid personal days per year
• Vacation time accrued after 90 days of employment - accrual amount based on years of service

OUR YMCA CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.